Fellowships in Dance Preservation and Archives, Summer 2013

The Dance Heritage Coalition (DHC) is delighted to announce the second year of Fellowships in Preservation and Archives for master's degree students in library / information sciences. The DHC's fellowship program gives master's students intensive training and practice in the skills needed to work in dance-related archives and libraries. Funding is supported by a generous grant from the Institute of Museum and Library Services (IMLS) Laura Bush 21st Century Librarian Program. Additional fellowships will be offered in 2014. View the amazing projects by our 2012 Fellows by clicking through to their respective blogs. For more information, see the Program Format section below.

pictured: Nena Couch, a conservator at Ohio State University, is working this summer with 2012 fellow Tara Davis


American citizens or permanent residents. Current full- or part-time enrollment in accredited graduate program through (at least) Spring 2013. Members of underrepresented groups are encouraged to apply. Fellows must be available for June, July, and most of August 2013 (approximately 13-14 weeks).

Application Procedure

Part 1. Letter and resume. Deadline: Monday, October 15, 2012. Send a letter of application and a resume by email attachments to Fellows@danceheritage.org. Your letter should indicate the basis of your interest in the program and highlight any experience in performing arts or performing arts legacy materials.

Descriptions of likely projects at the host archives are included below. In your letter you may express your preferences for specific assignments or identify where you think a specific project might be a good fit for you. You may indicate more than one project for which you believe you are well suited, but include all preferences or suggestions in one letter. Indicating a preference is not required, but may assist the DHC in making the best match of Fellows to archives.

Part 2. Supplemental information. Deadline: Saturday, December 1, 2012.
UPDATE 11/21/12: The DHC is still reviewing applications. You will be notified in early to mid-December if supplemental information, such as contact information for references, is needed. Only applicants who are under active consideration will be asked to provide supplemental information, but applicants should plan ahead and be ready to send this information when it is requested. Send the requested information by email attachment to Fellows@danceheritage.org or, if necessary, by mail to the Dance Heritage Coalition, 1111 16th St., NW, Suite 300, Washington, DC 20036. Applicants no longer under consideration will also be notified in early to mid-December.

Part 3. Interview. January to mid-February 2013. During January and February, archivists from the program's host archives and DHC Project Manager Imogen Smith will conduct interviews of applicant finalists. Candidates selected for interviews must show proof of active enrollment in a master's program and proof of citizenship or permanent residence in the United States.

Award Announcement

The DHC will announce the names of the seven Fellows and two Alternates by March 2013.


Fellows will receive $10,000 to offset expenses. Fellow is expected to pay for own housing and travel to the program sites. DHC pays for travel, hotel, and registration for professional conferences such as the ALA meeting. Laptop and other equipment will be provided on loan to Fellows.

Program Format

1. Fellows will spend a week in Chicago, IL, for orientation and training targeted to skills needed for working with dance-related materials. Fellows will participate in seminars led by notable dance archivists, and Fellows from previous years will facilitate team activities.
2. Each Fellow will be assigned to a DHC Archive for approximately 6 weeks.
3. Following the DHC Archive assignment, each Fellow will be given a practicum assignment within a smaller archive where the dance collection and its staff will benefit from the Fellow's dance archives expertise. The practicum assignments will last approximately six weeks.
4. Fellows will have opportunities to stay connected through online communication tools, participate in professional conferences, and be mentored for job seeking.

Sample Projects at DHC Archives

American Dance Festival archives, Durham, NC
The American Dance Festival (ADF) has a number of short-term projects involving arranging and processing collections, writing finding aids, developing databases, scanning images, and photograph identification. These are typical of the types of projects that ADF usually has; there may be other projects by the time Fellows are assigned.
Collections potentially involved:
    The Charles L. Reinhart Papers
    Mark Dendy Papers
    Online Photo Identification Projects

Arizona State University, Cross-Cultural Dance Resources
The ASU Fellow in Summer 2013 will receive consideration for a paid follow-on assignment in the Fall 2013 working in Flagstaff processing and arranging the personal archive of Joann Keali'inohomoku.
Collections potentially involved:
    Isa Bergsohn Collection
    Digital Video Project
    Research Archives - Georgia Sea Islands
    Video Project

Dance Notation Bureau, NYC
The Dance Notation Bureau (DNB) has collections which require arranging, processing, creating finding aids, entering information in FileMaker database, scanning including digitizing Labanotation scores and other materials. There may be other projects by the time Fellows are assigned.
Collections potentially involved:
    Theatrical Dances Collection
    Online Video Digital Archive Project

Jacob's Pillow Dance Festival Archives, Becket, MA
Possible projects would include tagging photos and making them accessible through the Collective Access Photo System; developing online versions of public exhibitions previously presented at the Pillow; and processing and developing finding aids for several significant collections.
Collections potentially involved:
    Ted Shawn Correspondence Collection
    Jess Meeker Collection
    Barton Mumaw Collection

Library of Congress Music Division
In the area of special collections in dance, located in the Music Division of the Library of Congress, there are projects that require arranging, processing, and creating finding aids.
Collections potentially involved:
    The Alan M. and Sali Ann Kriegsman Collection

Museum of Performance & Design, San Francisco
The Museum of Performance & Design has projects that involve processing institutional records and personal papers, scanning photographs, cataloging audio/visual material, rehousing collections, and working with finding aids.
Collections potentially involved:
    San Francisco Ballet
    San Francisco Ethnic Dance Festival
    Anna Halprin Papers

New York Public Library for the Performing Arts, Dance Division
The Jerome Robbins Dance Division’s Archive of the Recorded Moving Image at the New York Public Library for the Performing Arts has several projects addressing core needs of the archive. These include arranging, preserving, and processing video materials; rights holders research; webpage development; digital audio editing; and file naming schema research for digital moving images.
Collections potentially involved:
    Joyce SoHo Video Collection

Ohio State University, Theatre Research Institute, Columbus
The Jerome Lawrence and Robert E. Lee Theatre Research Institute has a number of dance and movement collections which require arranging and processing, creating finding aids, surveying, scanning, and doing exhibition work. Other projects may be available by the time Fellows are selected.
Collections potentially involved:
    Ken Rinker Collection
    Exotic Dance Collection

The Newberry, Midwest Dance Collections, Chicago
The Newberry has a number of manuscript dance collections focusing on Chicago and the Midwest, which require arranging, processing, and creating EAD-encoded finding aids. Other projects may be available by the time Fellows are selected.
Collections potentially involved:
    Ruth Page Foundation Records
    Ruth Page Papers
    Hubbard Street Dance Chicago Records

UCLA Library, Special Collections
Possible Fellow projects include archival processing and metadata preparation.
Collections potentially involved:
    Lewis Segal Collection
    Ruth St. Denis Collection
    U-matic Tapes Collection
    Elle Johnson Dance Company
    Howard Holtzman Collection on Isadora Duncan

To be added to the email contact list, send an email with name, library school, email, and phone to DHC@danceheritage.org with "Fellows Contact List" in the subject line.