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Cataloging Manuscript And Archival Materials


This working document for guidelines for the cataloging of performing arts archival materials has been developed by the Dance Heritage Coalition (DHC) during the course of a cooperative cataloging project "Access to Dance Research Resources". Participants in the DHC project met to discuss cataloging practice and problems related to the cataloging of archival materials documenting dance performance. This working document responds to issues raised during meetings and suggests guidelines for applying existing rules to dance records.

The guidelines continue to develop as cataloging work is undertaken by and input is received from DHC project sites. As this working document is distributed, catalogers at each participating institution review the guidelines in relation to work they are currently undertaking or have undertaken in the past to determine the relevance, accuracy, applications, and usefulness of the guidelines to the special cataloging needs of dance and other performing arts documentation. The guidelines are intended to simplify and standardize cataloging practices for archival materials among the DHC institutions.

The guidelines in this draft are based on rules found in Chapter 4 of Anglo-American Cataloging Rules, 2nd ed., 1988 revision, including 1993 amendments (hereafter referred to as AACR2); and Archives, Personal Papers, and Manuscripts, 2nd ed., compiled by Steven L. Hensen, 1989 (hereafter referred to as APPM). This document follows the basic structure of APPM, with the corresponding APPM rules given in bold, e.g. 1.F1. APPM rule numbering is used when appropriate but if the numbering differs, the corresponding APPM rule is given in parentheses, e.g., (1.7B12). In some sections of these guidelines there are no corresponding APPM rules. In these cases, the numbering follows the logical order of the document. The AACR2 rules are given in brackets, e.g., [4.1F1].

In the USMARC examples that follow, | indicates a field delimiter and [...] indicates an ellipsis.

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