An alliane of major dance collections, formed to document and preserve America's dance.
Dance Heritage Coalition

Need Help?
Contact UsMembersSponsorsSite Map

Cataloging Manuscript And Archival Materials

Title and Statement of Responsibility Area
(MARC fields 245, 246)

1.1B. Title proper (245 subfield a) [4.1B, 1.1B]

1.1B1. Formal title

If a single item or a collection of manuscripts has a formal title, record this title with the exact wording that appears on the piece or on the collection and add the date.

Examples:245 00 |a Fever swamp [÷] notation, Virginia Doris, |f 1988.
 245 00 |aFall River legend /|c by Agnes de Mille, |f [196-]

1.1B2. Supplied titles

Most archival material lacks a formal title; therefore, a title statement must be supplied by the cataloger. This title statement comes from an existing finding aid or from direct examination of the material. Do not put titles supplied from these sources in brackets.

Examples:245 00 |a Dance companies organizations collection [÷]
 245 00 a| Music scores from the Isadora Duncan School, |f [1914?-1949?]

1.1B2a. Supplied titles for materials documenting a performance or and event

A catalog record can be created to describe a group of mixed materials documenting a single performance or event (or a number of performances of a single performance work. Formulate a title for such material as directly as possible.

[Need Examples]

Examples:245 00 |a Dances at IrolerŪs Store
 245 00 |a Summerspace, documentation of performance by the Merce Cunningham Dance Company.

1.1B3. Name element

Give the name of the person, family, or organization associated with or responsible for the collection or item as the first element of the title statement, unless the name is more appropriately recorded in the statement of responsibility area (see 1.1F).

Examples:245 00 |a American Ballet Theatre records [÷]
 245 00 |a Bella Lewitzky scrapbook,|f 1937-1950.
[Need example for when it would be more appropriate to record in statement of responsibility area]

1.1B4. Form of material

Use a term that most closely characterizes the form of material being cataloged.

For individual items give the most specific form of material term that applies to the item (e.g., letter, diary, scrapbook, score).

For collections containing a single type of material, use the plural form of material term (e.g., letters, correspondence, notations, notes).

For collections containing multiple forms of material, use "Papers" for collections of personal papers emanating from the person; "Records" for the archives of corporate bodies or groups; and "Collection" for groups of materials that were formed artificially around a person, subject, or activity. Various specific forms of materials in these groups may be described in a scope and content note (520 field, see 1.7B2).

Examples:245 00 |a American Ballet Theatre records [...]
 245 00 |a Arthur Mitchell papers [÷]
 245 00 |a Sergei Mikhailovich Eisenstein collection [÷]
 245 00 |a Sergei Eisenstein scrapbook [÷]
 245 00 |a Mary Wigman letters [÷]

1.1B5. Date (245 subfields f and g)

For an archival collection give the inclusive or span dates of the material. For a single item, give the exact date (expressed as year, month, day, if known). Always give the date as the last element in the title. If there is no date information on the collection/item, supply it from internal evidence or from an external source and enclose date(s) in brackets (see guidelines for recording probable and uncertain dates in Appendix). For material subject to continuing additions, give the inclusive dates as the earliest date of the material followed by a hyphen and "ongoing" in brackets.

For notation scores, give the date or inclusive dates. If the date of the choreography differs from the date of the manuscript, give date of the choreography in a note, unless date is part of the title information. If included in title information, date may still be repeated in a note if a first performance note is being constructed for the work. If a piece was notated after the death of the choreographer or the choreographer had no input in or review of the notation, that information should be included in a note.

Examples:245 00 |a Atlanta Ballet Company records, |f 1929-1984.
 245 00 |a Serge Oukrainsky papers, |f [ca. 1916-ca. 1964]
 245 00 |a Isadora Duncan collection, |f 1880-[ongoing]
 245 00 |a Napoli: |p Act III, Tarantella / |c choreography by August Bournonville, 18--, as staged by Bjorn; notated by Virginia Doris, |f 1987-1988.

Optionally, add to the inclusive dates of collections, the bulk dates (i.e., the dates for which the records bulk largest or are most significant), if known. Inclusive dates always take precedence over bulk dates and bulk dates are never entered without inclusive dates. Give the bulk dates in parentheses following the inclusive dates; precede the dates by the word "bulk".

Example:245 00 |a American Ballet Theatre records, |f 1936-1978 |g (bulk 1936-1967)

1.1C. General Material Designation [GMD] (245 subfield h) [4.1C]

Optionally, add immediately following the title proper, the appropriate general material designation (e.g., manuscript, microform) enclosed in brackets.

If the material be cataloged is in microform the GMD is required, not optional

1.1D. Other title information (245 subfield b) [4.1E, 1.1E]

Record additional title information appearing on the material. This may include phrases appearing in conjunction with the title that clarify the purpose of the material. Record any parallel titles in the order indicated by their sequence on, or by the layout of the title page (1.1D) [4.1D, 1.1D, 4.7B5]. Variant forms of the title of an archival item, such as subtitles or parallel titles, should be entered in the varying form of title field (246, see 1.1G).

Example:245 00 |a Mary Wigman letters |b to Margaret Gage,|f1947-1973.

[Need additional examples]

1.1E. Statements of responsibility (245 subfield c) (1.1F) [4.1F, 1.1F]

Record an explicit statement of responsibility appearing in conjunction with a formal title on the title page of a single manuscript in the form in which it appears there. Do not use the statement of responsibility for collections of manuscripts or archival records or for the signers of letters or other documents.

For notation scores and choreographic notes, transcribe statement of responsibility from the title page or chief source of information. Include in statement of responsibility the choreographer, teacher or dancer who set the work, and the notator(s). Do not include in statement of responsibility parties responsible for other aspects of the production of the work, such as composer, dancers, etc. Record information about these persons in a note.

Example:245 00 |a Fever swamp /|c choreography, Bill T. Jones, 1983, as taught by Janet Lilly; notation, Virginia Doris, |f 1988.

1.1F. Items without a collective title (1.1G) [4.1G, 1.1G]

If two or more manuscripts with formal titles are bound together, form a recognized collection, or are otherwise associated for cataloging purposes and lack a collective formal title, apply the rules for supplying titles to collections as outlined under 1.1B2-1.1B5.

1.1G. Varying form of title (MARC field 246)

Use this field to note varying forms of the title associated with an item whether they are or are not on the item. These variant titles are recorded as variant forms only if they differ substantially from the title proper and if they contribute to further identification of the item, such as subtitle, parallel title, or other distinctive titles found on the item or in related material. For further information on the use and coding of this field in the MARC format, see USMARC documentation.

[Need example for a single item]

Back to Cataloging Manuscript And Archival Materials