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Cataloging Graphic Materials

DRAFT 6/9/97


This working document for guidelines for the cataloging of performing arts graphic materials is being developed under the auspices of the Dance Heritage Coalition (DHC). Participants in the DHC project have met over the past year and a half to discuss cataloging practice and problems related to the cataloging of graphic materials documenting performance. This working document responds to issues raised during meetings and suggests guidelines for applying existing rules to performing arts materials.

The guidelines will continue to develop as cataloging work is undertaken by, and input is received from, DHC project sites. As this working document is distributed, catalogers at each participating institution will review the guidelines in relation to work they are currently undertaking or have undertaken in the past to determine the relevance, accuracy, applications, and usefulness of the guidelines to the special cataloging needs of dance and other performing arts documentation. The guidelines are intended to simplify and standardize cataloging practices for graphic materials among the DHC institutions.

This document covers the description and the provision of access points for graphic materials. They follow the sequence of catalogersí operations: first, describing the item being cataloged (fields 2xx-5xx); then determining and establishing the access points for retrieval of the item (1xx, 6xx-8xx). The section on access points includes the establishment of main entries, if applicable, as well as added entries. The rules proceed from the general to the specific; some rules are designated as alternative rules or as optional additions.

The guidelines in this draft are based on rules found in Anglo-American Cataloging Rules, 2nd ed., 1988 revision, including 1993 amendments (hereafter referred to as AACR2); and Graphic Materials: Rules for Describing Original Items and Historical Collections, compiled by Elizabeth W. Betz, 1982 (hereafter referred to as GM:RD). This document follows the basic structure of GM:RD, with the corresponding GM:RD rules given in bold and/or parentheses, e.g. 1B1, (1B1). Corresponding AACR2 rules are given in brackets, e.g. [8.1B, 1.1B].

In the USMARC examples that follow, | indicates a field delimiter and [...] indicates an ellipsis. For readability, a space has been included following the delimiters. Please follow the directions for the system to which you are inputting for appropriate spacing.

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