Cataloging Print Materials
Access Points (MARC fields 6xx-8xx)
The Dance Heritage Coalition advocates that catalog records provide access to individual choreographic or other performed works and to the subject content of these works and to other materials cataloged or described in catalog records. Therefore, be as generous with subject and other added entries as is practical, taking into consideration the relative importance of the work and the constraints of both the national utilities and the system on which you are cataloging. Remember that all access points must be justified within the body of your catalog record.
In the examples that follow, all the possible subject and name headings have not been listed, only the ones that illustrate the field being discussed. For full sample records, see the section at the end of the guidelines. (See AACR2 Chapter 21 for further information on choice of access points.)
7A. Choice of main entry and determining points of access
In the current machine environment the choice of main entry becomes less significant. Insuring that access points are provided to all responsible parties is the more significant task. The main entry does however convey the material to the user in a particular way and the value of this portrayal should not be underestimated.
7A1. Entry under personal name [21.1A]
Works of single authorship (MARC field 100) [21.4A]
Enter printed material produced by one individual under the heading for that person.
Text needs review and additional examples for libretto and ballet scenario with title pages photocopied and included in the appendix - Mollie Della Terza to provide. Particularly neeed example with a 240 with title of opera ]
In cases where no personal author can be found, a libretto is entered under title. Generally a libretto for an opera, whether or not it also includes a ballet, is entered under the composer as main entry. A uniform title is also made in this case for the name of the opera. If the title proper describes a ballet, the libretto is entered under the name of the choreographer. If a ballet libretto represents a ballet by one choreographer revised by another and both are indicated in the chief source of information, then enter under the original choreographer with an added entry for the other choreographer. If there is no indication on a ballet libretto of a choreographer, but a composer is listed, then enter under composer, but make a note if needed to ensure that is clear that the main entry is not the choreographer.
7A1b. Promptbooks and acting editions
Generally enter promptbooks and acting editions under the author of the text, or if the author cannot be identified, under the title of the work. Optionally, if a promptbook is heavily annotate , and/or preliminaries identifying place and date of publication are wanting, or the extent of the publication is seriously in question, treat as a single item manuscript and enter under a devised title. Provide added entries for the author of the text, the annotator or compiler of the promptbook, and the theater or theatrical company of production, for which the promptbook was created or used, if known.
7A2. Entry under corporate body (MARC field 110) [21.1B]
Enter printed material produced by an organization or a group of persons that is identified by a particular name under the heading for that corporate body.
7A2a. Entry under corporate heading for a theater as an entity
Playbills may be considered as emanating from the theater or company to which they refer. While not necessarily an official publication of the theater, they were created expressly for and at the behest of the theater. The early playbills, up to 1900, are entered under the name of the theater as main entry.
7A2b. Entry under corporate name of performing company
Optionally, record playbills for dance performances after 1900 with the dance or ballet company as main entry.
7A3. Entry under title [21.1C] (see 1A)
Works of unknown or uncertain authorship [21.5]
If the work is of unknown or uncertain personal authorship, enter under title.
Works of shared responsibility [21.6]
If a group of printed materials or an assembled collection is the work of three or more persons or organizations, enter under title. Make added entries under the names of all known persons and organizations. Devise a collective title according to rules above.
7B. Subject added entries (MARC fields 6xx)
Provide personal name (600), corporate name (610), uniform title (630), topical (650), geographic (651) subject added entries, and genre/form (655) index terms, as appropriate, to indicate the content of the work being cataloged. Subject added entries are assigned to a record according to established subject cataloging principles and guidelines (for guidelines in assigning subject headings, see Library of Congress Subject Cataloging Manual: Subject Headings). All such entries are under authority control: use only LC Name Authority File headings (NAF) for fields 600-630; Library of Congress Subject Headings (LCSH) for fields 650 and 651; and Descriptive Terms for Graphic Materials: Genre and Physical Characteristics Headings (GMGPC), Genre Terms: A Thesaurus for Use in Rare Book and Special Collections Cataloguing, 2d ed.. (RBGENR), or Art and Architecture Thesaurus (AAT) for field 655.
When feasible, the use of subdivisions is encouraged in order to improve subject access and facilitate retrieval of items. Specificity can be achieved with the use of general topical or form subject subdivisions (subfield x), chronological subdivisions (subfield y), and geographic subdivisions (subfield z).
7B1. Personal and corporate name subject added entries (MARC fields 600 and 610)
Provide subject added entries for persons or groups who may be considered subjects of the work. A personal name may be traced as a subject added entry when the work is about someone, as in the case of an historical ballet.
7B2. Uniform title subject added entries (MARC field 630)
A uniform title provides the means to bring together various manifestations of a work under a standardized heading. Make a uniform title subject added entry if the item cataloged is about a particular choreographic work or based on or derived from another choreographic work, e.g., if a libretto for a dance is based on the libretto for another choreographic work). Many uniform title headings for choreographic works have been established in NAF. (For guidelines in establishing new authorized uniform title headings, see LCRI 25.5B Uniform Titles for Choreographic Works in Appendix.)
7B3. Topical term subject added entries (MARC field 650)
Topical subject added entries may consist of general subject terms including names of events or objects with subdivisions which provide further specificity. When using LCSH, make sure to verify headings through the LC online system, available over the Internet; do not rely on the LCSH "red books". This is particularly necessary with dance-related subject headings, which were recently changed across the board. The term "Dancing" from the red books, for example, was revised to "Dance" in 1994..
7B4. Geographic name subject added entries (MARC field 651)
Use geographic name subject added entries to provide access to countries or areas represented in the material being cataloged.
7B5. Genre/form index terms (MARC field 655)
Use this field for terms indicating the genre, form, and/or physical characteristics of the materials being described. Genre terms for textual materials designate specific kinds of materials distinguished by the style or technique of their intellectual contents. Form and physical characteristic terms designate historically and functionally specific kinds of materials as distinguished by an examination of their physical character, subject of their intellectual content, or the order of information within them. Standard published lists provide the terms that are used in this field; the specific list is identified by a code in subfield 2. For printed materials, use terms from the GMGPC, RBGENR, or AAT.
7B6. Local subject added entries (MARC fields 690-699)
Although 690 fields may be used for local subject headings, DHC participants should submit subject heading proposals for those headings not available in LCSH, and thus increase future dance access through subject terminology, rather than opt for a local heading that may drop out of the record when placed in the national bibliographic utilities. (See authority section in Appendix for guidance.)
7C. Personal and corporate name added entries (MARC fields 700, 710)
Provide added entries for persons and corporate bodies having some significant form of responsibility for creation of the work being cataloged, including those listed in statements of responsibility in field 245 subfield c, and 505, 508, and 511 fields. Use only controlled headings as found in NAF. For names not found in NAF, establish them according to AACR2 (see Authority section in Appendix). If there are performers who are listed in a libretto, make added entries with the addition of a relator term (see below). Choreographers, designers (costume or set), composers, and librettists, when known, are given added entries. If the libretto indicates that a performance was given in someone's honor, that person may also be a personal name added entry. All names for which added entries are made should be found in a note or in the title statement of responsibility. If the theater where a performance took place is mentioned in the libretto, a corporate body added entry is made.
The number of added entries will depend on the relative importance of those persons and/or corporate bodies to the work and the size limitations placed on the record by the national utilities and local practice.
Use relator terms in subfield "e" to describe the role(s) of the person or corporate body in relationship to the work. If the same person or body fulfills multiple roles, assign multiple subfield e's (e.g. if the choreographer also appears in a performing role). Use the relator terms given in the USMARC Code List for Relators, Sources, Description Conventions (LC, 1993), and the additions to the list made as necessary by DHC participants (see relator list in Appendix).
7D. Title added entries (MARC fields 730, 740)
Title added entries may be uniform titles for choreographic works or uncontrolled titles for other forms of title access.
7D1. Uniform title added entries (MARC field 730)
Make a uniform title added entry for any scenario of a choreographic work contained in the item being cataloged (for information about authorized form of uniform title headings see 630 field, 7B2).
7D2. Uncontrolled related/analytical title added entries (MARC field 740)
Record uncontrolled (not under authority control) related or analytical titles for items to which you wish to provide access, such as uncontrolled titles for works contained in the item being cataloged. Variant forms of the title of the item being cataloged are entered in the 246 field (see 1F). Uniform titles which are under authority control are entered in the 730 field (see 7D1). Initial articles are not recorded in the 740 field unless the intent is to sort on the article.
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7E. Host item entry (MARC field 773)
This field contains information concerning the host item for the component part described in the record. The field is provided in order to enable the user to locate the record that contains the component part being described. Since the information in this field is coded, the relationship between the host item and the component part may be described in the linking entry complexity note (580 field, see 6B15).
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7F. Location (MARC field 852)
Optionally, use this field to give information required to locate material being cataloged. The information may identify the organization holding the material or the source from which it is available.
7G. Electronic location and access (MARC field 856)
This field contains the information required to locate an electronic resource, such as a finding aid available electronically. The data in the 856 field may be a Uniform Resource Locator (URL) which is recorded in subfield "u" or it may parse the necessary locator information into separate defined subfields. Guidelines for the use of 856 field have been prepared by the Network Development and MARC Standards Office of the Library of Congress.