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Cataloging Printed Materials

Title (MARC fields 245, 246)

1A. Title proper (245 subfield a) [2.1B, 1.1B]

1A1. For librettos, scenarios, acting editions, and promptbooks, the title proper is transcribed from the chief source of information for single items. If the title in the source disagrees with one or more other sources, give information about variant title(s) in varying form of title field (246, see 1F). When no title is in the chief source, but one is transcribed from another source, enclose it in brackets and cite source in a general note (500 field, see 6B1).

Examples:245 00 |a Maria d'Inghilterra :|b ballo eroico [...]
 500 -- |a Title from cover.
 245 00 |a [Playbills of the New Theatre, 1811-1812]
 500 -- |a Title from J. Sabin. Catalogue of the library of Edwin Forrest, p. 36.
 245 00 |a Playbills for London theaters, 1853-1868.
 500 -- |a On spine: Theatre bills.

1A2. For playbills, broadsides, programs, and souvenir programs, take information from the chief source of information (the recto and/or the verso of the sheet or the bill of performance page of a program booklet, regardless of it location in the item) without bracketing (DCRB 1F).

1A2a. Generally transcribe the information presented beginning with the first line of printing. Retain in the transcription dates, addresses, and other information necessary for identification. If the first element on the sheet or the page is not integrated with the succeeding material and is an element such as one of the following, however, begin the transcription after it (without using the mark of omission):

  • caption of an illustration
  • copyright statement
  • device
  • edition statement
  • imprint statement
  • motto
  • official numbering
  • page number
  • part of an illustration or ornament
  • price
  • tabular material

If the first element has been omitted, generally indicate the nature and position of the omitted material in a general note.

1A2b. If there is a word or phrase obviously intended as the chief title of the publication that is not the first line of printing, transcribe it as the entire title proper, omitting elements appearing before it on the page without the mark of omission. (In general, this instruction should be applied only when such a title is not integrated grammatically with the rest of the data, is set off typographically, and has as its sole function the naming of the piece as a whole.) When such a title is selected, also give in a general note at least the first five words of the first line of printing as described above.

1A2c. If a caption title is present, transcribe this title in full. If there is no caption title, transcribe the data at least until a relatively distinctive word or phrase is included. If the distinctive word or phrase is not near the beginning of the transcription, less important words or phrases ahead of it may be omitted, using the mark of omission. Do not abridge the transcription before the sixth word. If the title information is very lengthy, end the transcription at the first grammatically acceptable place after the caption title or the distinctive word or phrase; the omitted material may be summarized in a general note.

1A2d. If there are two or more items [DCRB uses works - I substituted the word items] printed on a single sheet having a collective title, transcribe only the collective title as the title proper. Make a formal or informal contents note for the items.

1A2e. If there are two or more items printed on a single sheet that does not have a collective title, transcribe as the title statement the first title or opening words of the text. Make a formal or informal contents note and include in it the titles of the additional items. If the sheet is printed on both sides and it is impossible to determine which side should be read first, make a separate cataloging record for each side of the sheet, and include a formal "with, on verso:" note in each record.

1A2f. If there are two or more items printed on a single sheet and each has its own imprint or there is other conclusive evidence that they were intended to be separately issued, make a separate catalog record for each item that was intended to be issued separately. Include a formal "With:" note (501 field, see 6B10) in each record indicating that the works were printed on a single sheet and that they were "intended to be separated". If there are two or more works printed on a single sheet giving the appearance that they were possibly intended to be separated, but there is no conclusive evidence that this is the case, follow the provisions of 1A2e, and include a note indicating that they were "possibly intended to be separated".

1A3. When a collection of printed items is acquired with a title specified by the donor or source, transcribe it as the title or use a suitable collective title without bracketing.

Examples:245 00 |a Saul collection of theater programs [...]
 245 00 |a American Ballet Theatre programs [...]

1B. General Material Designation [GMD] (245 subfield h) [2.1C]

Generally do not use a GMD for printed materials. Provide information about format in the physical description area (300 field, see 4A-C).

1C. Parallel titles [2.1D, 1.1D]

Transcribe parallel titles in the order indicated by their sequence on or by the layout of, the chief source of information.

[Need example]

1D. Other title information (245 subfield b) [2.1E, 1.1E]

Transcribe other title information in the order indicated by the sequence on, or the layout of, the chief source of information.

Mollie Della Terza to provide additional wording and examples]

Example:245 00 |a Satanella :|b ballo fantastico in cinque quadri [...]

1E. Statements of responsibility (245 subfield c) [2.1F, 1.1F]

Transcribe the statement of responsibility from the chief source of information. If title page or cover does not indicate responsibility, but the information is found elsewhere in the item, make a note and added entries as required. Give statements of responsibility not recorded in the title area in a creation/production credits note (508 field, see 6B3a) or a participant or performer note (511 field, see 6B3b).

Example:245 00 |a Alcibiade [...] /|cparole di Luigi Prividali, musica di Giacomo Cordella.

1F. Varying form of title (MARC field 246)

Use this field to note varying forms of the title associated with the item whether they are or are not on the item. These titles are recorded as variant forms only if they differ substantially from the title proper and if they contribute to further identification of the item, such as subtitle, parallel title, or other distinctive titles found on the item or in related material. For further information on the use and coding of this field in the MARC format, see USMARC documentation.

Example:245 00 |a S. Hurok presents the National Ballet of Canada, Rudolf Nureyev, guest artist.
 246 14 |a National Ballet of Canada, Rudolf Nureyev, guest artist.

1G. Uniform titles for Librettos (MARC field ...240?)

[Mollie Della Terza to provide text]


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